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Independent Contractor or Employee?

What You Need to Know

Under California law, every worker is presumed to be an employee.  


Misclassifying a worker as an independent contractor is a common -- and costly -- mistake that can result in lawsuits, civil penalties up to $25,000, back payroll taxes and wages and more.


To properly classify a worker, the hiring entity must perform an Independent Contractor Analysis for every worker that performs services for your business or customers, including:  


  • Freelancers
  • Other business owners and their employees
  • Self-employed workers
  • Part-time, casual or seasonal workers
  • Salespersons
  • Agency referrals

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Independent Contractor Analysis

1. ABC Test

2. ABC Test Exceptions

2. ABC Test Exceptions

The letters "ABC" on a solid background.

A worker is considered an employee unless the hiring entity can show that


  • A: the worker is free from control and direction;


  • B.  the worker performs work outside the usual course of the hiring entity's business; and


  • C.  the worker has own independently established business of same type as work performed

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2. ABC Test Exceptions

2. ABC Test Exceptions

2. ABC Test Exceptions

Two men at their laptops working.

There are over 100 exceptions to the ABC Test, each with detailed requirements.  ABC Test Exception categories include:


  • Licensed Professionals
  • Business-to-Business
  • Professional Services
  • Single-Engagement Events
  • Subcontract Construction Work (Trucking & Non-Trucking)
  • Sound Recording or Musical Composition Occupations
  • Musician or Musical Group for a Single Engagement Live Performance
  • Individual Performance Artists
  • and more


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3. Statutory Employees

2. ABC Test Exceptions

3. Statutory Employees

Dictionary entry for the word "Law."

Some workers are employees by law. These workers are employees for specific payroll taxes, even if the ABC Test or an ABC Test Exception is satisfied.  


  • Corporate Officers
  • LLC Corporate Members
  • Certain Construction Industry Workers
  • Certain Life Insurance Sales Agents
  • Certain Agent/Commission Drivers
  • Certain Traveling/City Salespersons
  • Certain Home Workers
  • Certain Artists/Authors in movies, radio or television industry
  • Certain Commissioned Authors

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REQUIRED: Written Contract

Freelance Worker Protection Act

For professional services of $250 or more (over the last 120 days), you must enter into a written contract with the following terms:

  • The name and mailing address of each party;
  • An itemized list of all services to be provided, including the value of those services and the rate and method of compensation;
  • The date on which compensation is due or the mechanism by which the date shall be determined; and
  • The date the independent contractor must submit a list of completed services due for payment.

REQUIRED: Independent Contractor Reporting

For all workers that are properly classified as an independent contractor:

  • Have them complete and return to you IRS Form W-9; and 
  • File a Report of Independent Contractor (Form DE 542) with the California EDD within 20 days of paying them or contracting to pay them $600 or more; and
  • Report such payments of non-employee compensation to the IRS using Form 1099 NEC by January 31st; and
  • Provide completed IRS Form 1099 NEC to all independent contractors by January 31st.

IRS Form W-9 (pdf)Download
Report of Independent Contractor (Form DE 542) (pdf)Download
IRS Form 1099 NEC (pdf)Download

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